HomeGmail BackupMigrate Gmail to Office 365: Best Gmail to Office 365 Migration Tool

Migrate Gmail to Office 365: Best Gmail to Office 365 Migration Tool

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  • Updated on December 27th, 2024

Nowadays, individuals and organizations are looking for better functionalities, such as Office 365 email services. Gmail’s features are limited in some areas which is why users need to look for a better alternative. Office 365 provides unlimited integrated services like Excel, Word, Teams, SharePoint, and others in one subscription. This makes it a go-to choice for all businesses and enterprises. However, one of the major concerns among users is how to migrate Gmail to Office 365 without hampering important data. Well, that’s where the FRT Freeware Gmail to Office 365 Migration Tool works. This software is designed for all types of users, making complex migration easy and secure.

Why Do Users Need to Migrate From Gmail to Microsoft 365?

Users often need better accessibility, security, and scalability which is why migrating to Office 365 is needed. Some of the reasons are:

  • Office 365 is a single package with emails, multiple collaboration tools, and productivity apps.
  • You get advanced security measures, including MFA (multi-factor authentication) and encryption.
  • Gmail has limited storage space (15GB free), unlike Office 365 with flexible plans and storage.
  • In addition, Office 365 provides improved accessibility so that users can access data anywhere.

Knowing the benefits of Microsoft 365 boosts trust when considering to import Gmail to Office 365 account.

How to Migrate Gmail to Office 365 Hassle-Free?

Migration from Gmail to Office 365 can be difficult especially when performing manual steps. This involves lengthy steps and you need to know the proper technicalities of Office 365. On the other hand, to get rid of this struggle, you can opt for the suggested professional solution.

Before you proceed with the Gmail to O365 migration, ensure the following:

  • Scope of migration i.e. number of users, data amount, and others.
  • Backup Gmail emails to the hard drive for future reference.
  • You must have an active Office 365 Subscription.
  • Generate a Gmail App password, and enable IMAP in Gmail.

How do you enable IMAP in your Gmail account?

  1. Open Gmail on your PC and click on the Settings icons on the top-right.
  2. Now, click on the See All Settings. Find the Forward POP/IMAP tab and click on it.
  3. Scroll to the IMAP Access section and select Enable IMAP.
  4. Finally, to apply the changes, click on Save Changes.

Manually Migrate Email from Gmail to Office 365

Here is the step-by-step process you should perform carefully for secure migration:

  1. Before setting up the Office 365 account, verify that the G Suite domain is yours.
  2. To Add users: tap on the Admin Center > Users > Active Users > More > Import Users.
  3. Next, create a record of the Gmail mailboxes for migration.
  4. Login to Google Workspace Admin Console. Then, go to users and copy email addresses.
  5. After that, launch M365 Admin Center, click on Users > select Active Users.
  6. Open MS Excel. Create the migration file with username and password. Save it as a CSV file type.

Next, Connect Office 365 to Gmail:

  1. Open Exchange Admin Center > Migration > Endpoints > Add +.
  2. Select migration type IMAP. Fill in other credentials and click Create.

Creating Migration Batches:

  1. Start Exchange Admin Center > Migration > Add Migration Batch.
  2. Enter a unique name for the batch and choose Migrate to Exchange Online. Click Next.
  3. Complete all the prerequisites > Next. Set the migration endpoint as Gmail to Office 365 > Next.
  4. In Add Users import the CSV file created earlier and click on Next.
  5. Choose the configuration settings and schedule migration. Click Save > Done.

Transfer Gmail to Office 365:

  1. Sign In to your Office 365 account. Click Setup > Domains. Select your Domain > Fix issues.
  2. Next, select ‘What do I fix?’ for each DNS record type & then follow the instructions to add the records.

Further, wait at least 72 hours before you stop synchronization to recognize the change in MX records.

Limitations of Manual Process

This process has certain drawbacks that you might face when you migrate Gmail to Office 365:

  • It is a lengthy process and thus, time-consuming.
  • Managing configuration is not simple, needs expertise.
  • Error-prone and has a risk of data loss.

Consequently, professional software like the G Suite Migration Tool is developed, ensuring smooth operation.

Which is the Best Tool to Migrate Gmail to Office 365?

Professional software is developed to ease the process of Gmail to O365 migration. It minimizes the complexity of the process and serves quick results. Therefore, experts recommend using the FRT Freeware Gmail to Office 365 Migration Tool for secure and convenient migration of the Gmail mailbox. Besides, the software allows migration of Gmail emails to other platforms as well, including Office 365 and IMAP accounts. Try the free demo version and explore all functionalities in detail.

Steps to Migrate Gmail to O365 Using the G Suite Backup Tool

Follow the given steps carefully to initiate migration:

  1. Install and Run the Gmail to Office 365 Migration Tool on your PC.
  2. Login to your Gmail account by providing proper credentials.
  3. Next, you will see a preview of all Gmail folders after login.
  4. Select folders to migrate from the Gmail mailbox and click Next.
  5. Choose Office 365 as the destination email client for migration.
  6. Enter Office 365 credentials and login to your account.
  7. Last, click the convert button, and the tool will migrate emails from Gmail mailbox to O365.

Features of the Professional Gmail to Office 365 Migration Tool

Here are some significant features of the tool, that you must know before installation:

  • Secure software for migration of bulky Gmail mailbox.
  • Allows backup of Gmail emails in PST, PDF, MBOX, and others.
  • Supports migrating associated email attachments with ease.
  • Migrate Gmail folders to other IMAP servers such as Yahoo Mail.
  • Shows a preview of folders within the mailbox before migration.
  • One can migrate folders selectively using the mailbox preview.
  • Compatible with Windows OS and is an easy migration solution.

Hence, this is the perfect utility you need to migrate personal Gmail to Office 365 hassle-free. You can also use this tool for your Google Workspace to Microsoft 365 migration work.

Conclusion

Migrate Gmail to Office 365 with the best solution for enhanced productivity and performance. While you have both manual and professional approaches, the first is quite less efficient. On the other hand, a professional G Suite Gmail Backup Tool is a comprehensive solution for all technical and non-technical users. However, depending on the size of your mailbox, choose an appropriate method that is easy and quick. Try the free demo version of FRT Freeware Software and explore better functionalities.

Most Trending Questions

Q. What is the best Gmail migration tool to Office 365?

Ans. The best tool for migrating Gmail is the FRT Freeware Gmail Migration Tool. The software is designed smartly and simply. It transfers your emails without any data loss and has a user-friendly interface. Indeed, it will be your best choice for Gmail to Office 365 migration.

Q. How do I export emails from Gmail to Outlook 365?

Ans. Broadly, you have two choices for migrating Gmail to Outlook 365: A manual process through IMAP or a direct hassle-free approach. The first includes configuring Gmail to Outlook via IMAP and moving emails. While the other involves FRT Freeware Gmail Backup Tool, for simplified migration. You need to follow a few easy steps:

  1. Run the tool and log in to your Gmail account.
  2. Preview folders in the Gmail mailbox, select them > Next.
  3. Choose O365 as the destination and log in to your account.
  4. At last, initiate migration by clicking on Convert.

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