How to Migrate Office 365 Email to Gmail Efficiently – Top Methods

Migrating from Office 365 suite to Gmail seems a complicated task, however, with the right solution, it’s a straightforward task. Gmail has a user-friendly interface and free storage of 15 GB, thus it is a popular choice for many users. So, people looking to switch from subscription-based Office 365 service, opt for Gmail. Therefore, here are some effective methods to migrate Office 365 email to Gmail account free and using FRT Freeware Office 365 Migration Tool. Read till the end to achieve the best possible way.

Many organizations see the Office 365 to Gmail migration as a strategic move to enhance their communication and collaboration needs. Moving to Gmail means easy access to Google Workspace features and a user-friendly interface. There may be other reasons for this O365 to Gmail migration.

Why Migrate Office 365 Email to Gmail?

Here are some prominent causes that prompt users to switch to Gmail services:

• Office 365 is a subscription-based platform, not affordable for all. On the other hand, Gmail provides free email service with 15 GB of free storage space.
• Gmail is a better choice for personal use or startups due to its easy and user-friendly interface. While Office 365 is comparatively more complex to understand.
• Along with cost-efficiency, you get access to various Google services like Docs, Sheets, Google Meet, etc. for free, unlike the MS Office 365 suite.
• Users who are changing jobs, often prefer to keep their important data on their personal Gmail account. Transferring data to Gmail provides quick and easy access.

Hence, proceed to the next section and explore the topmost methods to migrate emails from Office 365 to Gmail.

Various Methods to Migrate Office 365 Email to Gmail

There are several methods available to carry out this migration process. However, here we have discussed some of the most commonly used methods. First, explore all of them and then, choose the best method.

Method 1: Add Office 365 Account to Gmail

Gmail has an in-built Import option, using which you can configure the Office 365 account into Gmail. Proceed with the steps below to begin email migration:

1. Open Gmail on your PC and login if you are not already signed in.
2. On the top-right, click the Gear icon and then, See All Settings.
3. Go to the Accounts and Import tab in Settings.
4. Next, you will see the ‘Import Mail and Contacts’ section.
5. Click on the blue Import Mail and Contacts option. A new window appears.
6. Enter your MS Office 365 email address, and tap on the Continue button.
7. After that, type your login password and the following details:

• • Server: outlook.office365.com
  • Port: 995
  • Enable SSL

Furthermore, do as the prompts follow. At last, click on Start Import to transfer Office 365 email to Gmail. Hence this way you can configure an Office 365 account into Gmail and easily migrate data.

However, this process has some drawbacks as well:

• It supports migration of the Inbox folder only. You cannot migrate other folders.
• The process can be time-consuming for large mailboxes. It can take days as well.
• For proper configuration, you must have technical expertise in Office 365 and Gmail.

Method 2: Use MS Outlook as an Intermediary

Another significant procedure involves using Outlook. Install MS Outlook on your system and follow the process given to move email from Office 365 to Gmail account:

1. Firstly, you must configure both the destination Gmail account and the source Office 365 account in Outlook. For this, go to File and then add Accounts.
2. Now, right-click on the Gmail account and choose the New Folder option to create a new folder.
3. Assign a unique name to the created folder in Gmail and decide where to place it.
4. Finally, migrate Office 365 email to Gmail by dragging emails from O365 and dropping them into the new Gmail folder.

Hence, this is how Outlook may help you with Office 365 to Gmail migration. However, again this method has some restrictions, such as:

• If you are migrating large data sets, the process can be time-consuming.
• You need to work manually to sort, drag, and organize emails in the Gmail folder.
• Also, it holds a risk of data inconsistency and might cause corruption as well.

To let you overcome these limitations, we have suggested one of the most reliable software below. It will satisfy your diverse needs.

Method 3: Alternative Software to Migrate Office 365 Email to Gmail

If you are following a manual process then hassles and errors will persist. Therefore, experts recommend using FRT Freeware Office 365 Migration Tool, quick and secure. Use this reliable software to eliminate the complexities of manual processes and get 100% accurate results. It features processing bulk data and also shows a preview before migration begins.

Transfer Emails from Office 365 to Gmail Using Migration Software

Follow the given steps to operate the tool:

1. First, download the Office 365 Migration Tool on your PC.
2. Run the tool and provide login credentials for your Office 365 account.
3. Once you have logged in, the tool will fetch and show a complete preview of the O365 mailbox.
4. Select folders to migrate from preview and click on Next.
5. Choose Gmail as a destination to migrate Office 365 emails.
6. Enter your Gmail login credentials to log in and transfer Office 365 email to Gmail account safely.

Why is the FRT Freeware Office 365 Migration Tool the Best Choice?

Here are the various features of this automated tool that make it the best choice to migrate Office 365 email to Gmail:

• You can migrate multiple mailboxes at once by logging into an Admin account. 
• It efficiently migrates large and bulky mailboxes from Office 365 to Gmail.
• The tool preserves the mailbox’s original structure and ensures data consistency.
• Protects all components of messages, including attachments and inline images.
• It takes the minimum possible time for conversion, depending on the mailbox size. 
• Also has the option to migrate emails from Office 365 to Yahoo, Thunderbird, and multiple email clients.

Conclusion

Moving Office 365 mailbox data to Gmail might be challenging using manual methods. Traditional methods, such as the import feature or using Outlook, are ideal solutions when migrating a small amount of data. In addition, they are time-consuming and error-prone. Therefore, we recommend FRT Freeware Office 365 Backup Software for an error-free, seamless migration experience. This tool keeps the integrity of data intact and saves a lot of time. Hence, this may be your ultimate solution to migrate Office 365 email to Gmail.

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